What should businesses look for in an office cleaning contract?

18

Nov

Posted by: Admin

A clean office is not only about aesthetics, it's creating a healthy environment for your employees. If you are considering hiring a professional office cleaning company, you need to have a good understanding of the office cleaning contract. These contracts are important to your overall experience, ensuring you receive a quality service without any unexpected surprises.

Before you sign on the dotted line, continue reading to find out what your business should look for in an office cleaning contract.

Why Are Contracts Important for Office Cleaning Services?

Contracts are formal agreements between your business and your chosen office cleaning specialist, outlining expectations. It ensures both parties understand their responsibilities. Having a detailed contract reduces the risk of misunderstandings. Your contract can specify what cleaning tasks must be completed, along with performance reviews, and how complaints are handled. It ensures your office is maintained to the highest level of cleanliness and hygiene.

Office cleaning contracts are legal documents and should outline the following:

• Outline Work – An office cleaning contract should outline all the cleaning tasks that will be performed from disinfecting high touch surfaces to dusting desks, and emptying bins
• Frequency – the contract should outline how often the cleaning team arrives at your office. This can be daily, weekly, monthly, bi-weekly, bi-monthly, or whatever service frequency your office needs
• Duration – this is how long your contract remains in effect. This is determined by your cleaning needs, usually they range from six months to one year
• Equipment and Supplies – the contract provides information on who is responsible for providing the cleaning supplies and equipment
• Insurance and Liability – this provides information on the cleaning companies insurance, ensuring they can cover any accidents or damage that occurs when cleaning your office space
• Termination – the contract should have a termination clause, providing conditions that enable either party to end the contract
• Complaints – this outlines the process should you experience any problems with the cleaning service 
• Renewal – how and when the contract will be renewed

Types of Cleaning Contracts

There are a number of different contracts that office cleaning companies use, helping you choose a solution that best meets your business needs. The main types of contracts include Full Service contracts and Limited service contracts:

Full Service Contracts

These contracts include comprehensive cleaning tasks, ensuring your office is clean and healthy at all times. The contract usually covers daily cleaning tasks, periodic deep cleaning, along with any specialised cleaning needed.

Limited Service Contracts

These contracts are focused on specific cleaning tasks and are used by Sloane Cleaning, when you need additional cleaning services. This can include wash room cleaning, carpet cleaning, and window cleaning, for example. 

Conclusion

Understanding office cleaning contracts are important to ensure your office is clean and professional. When you choose the right contract, your office will remain hygienic and spotless. Ensure before signing on the dotted line, that you understand the different pricing structures and services that will be offered. If you need additional help navigating an office cleaning contract, please get in touch with the Sloane Cleaning Services team today.