Are There Contracts or Commitments Required for Office Cleaning?

25

Jul

Posted by: Admin

Contracts are important when you hire a professional office cleaning service. It is essential to avoid miscommunication and confusion down the line. It helps cleaners by setting expectations from the start. 

Office Cleaning Contract Basics

Contracts are legal agreements between two or more parties. It outlines the obligations of each party, based on what you have agreed on. At Sloane Cleaning, we provide you with a free site visit and quote, so we know what is expected, and you know how much it will cost for the cleaning you need.

The contract lays out the stipulations of our agreement, ensuring everything is legally binding. It provides a concise layout of terms and conditions to the agreement.

Why Office Cleaning Contracts Are Important

An office cleaning service agreement outlines the needs and expectations of your business, along with our cleaning services. It states what tasks will be completed, along with how they should be carried out.

This can include daily vacuuming of high traffic areas with weekly dusting. It also includes additional cleaning methods needed for certain tasks.

Cleaning contracts are not only used for daily, weekly, and monthly cleans. They are also used for bi-annual cleaning agreements and those with specific requirements. Cleaning contracts are beneficial to our cleaners, as it establishes our clients expectations and needs. 

What is Included in Office Cleaning Contracts

Common inclusions in office cleaning contracts includes:

• How often the cleaning service is required
• Contact information for both parties
• Time and location where cleaning services are required
• Which party will provide the cleaning products and equipment
• What duties the cleaner will perform
• Cleaning price
• Deposit requirement, if needed
• Additional services requirements and price

Both parties sign the contract once they have read and reviewed the terms. 

General Office Cleaning Services to Include

The important part of any office cleaning contract is to have a detailed list of all cleaning services needed. This ensures all tasks are completed adhering to the business requirements. 

General office cleaning tasks to include are:

• Dusting to remove dirt and debris before adding liquid disinfectant 
• Vacuuming of carpeted areas, especially high traffic areas, to remove dirt and debris
• Waste removal carried out in a safe manner, using the waste bins provided. Bins should be cleaned and disinfected
•  Sanitising should be done after dusting, eliminating germs and bacteria

Add On Services to Include

Add on services are specific services that fall outside regular office cleaning duties. They can be changed or amended based on your needs. They include:

• Window cleaning – many businesses assume this is included in the general cleaning contract. Window cleaning is a specialist service, especially when you are on a higher floor of an office building
• Carpet cleaning -  a specialist task that can be carried out monthly or bi-annually
• Pressure washing – a specialist task used to clean exterior walls and parking areas
• Specialist floor care – if your floors need waxing or other maintenance.

Conclusion

An office cleaning contract is in place so the client and office cleaning service knows exactly what is expected. The office cleaning service can use the contract to outline the duties they provide, while the business can review and accept the terms, along with the agreed payment. Having a contract in place with your office cleaning service reduces the risk of miscommunication or issues down the line.